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DEFINITION OF POSITION:
Under the direction of the Assistant Superintendent, perform complex and specialized secretarial and clerical functions; to serve as an executive assistant and aide to the Assistant Superintendent; to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications for the assigned administrator; and to do other related work as required.
SUMMARY OF DUTIES:
MINIMUM QUALIFICATIONS:
Education and Experience:
Equivalent to the completion of the twelfth grade, supplemented by coursework or training in business office management organization and supervision or related technical skill areas at the community college level or higher. Fours year of responsible executive or administrative secretarial experience, including one year in a lead or supervisory capacity.
Knowledge of:
Modern office practices, equipment, data management, and MS Office, including Word, Excel, Outlook, Desk-top publishing, etc; Google drive; correct English usage, grammar, spelling, punctuation, and vocabulary; business letter and report writing, editing and proofreading; arithmetical calculations; interpersonal skills using tact, patience and courtesy; oral and written communication skills; methods of collecting and organizing data and information.
Ability to:
Coordinate, direct and schedule a large volume of administrative and clerical detail activities; effectively and efficiently perform responsible secretarial and administrative aide functions; compile and prepare accurate and comprehensive reports; effectively communicate in oral and written form; take short notes and perform transcription; establish and maintain a variety of complex, privileged and sensitive files and records; make arithmetical calculations with speed and accuracy; understand and carry out oral and written directions; establish and maintain cooperative working relationships; work with discretion in a confidential environment.
WORKING CONDITIONS:
Environment:
Office environment; constant interruptions.
Physical Demands:
Dexterity of hands and fingers to operate a computer keyboard; hearing and speaking to exchange information in person and on the telephone; sitting or standing for extended periods of time; seeing to read a variety of materials; bending at the waist, kneeling or crouching to file materials.
Full Time
$73k-94k (estimate)
11/23/2023
12/31/2049
The job skills required for EXECUTIVE ASSISTANT (CONFIDENTIAL) include Planning, Written Communication, Organizing, Office Management, Communicates Effectively, etc. Having related job skills and expertise will give you an advantage when applying to be an EXECUTIVE ASSISTANT (CONFIDENTIAL). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by EXECUTIVE ASSISTANT (CONFIDENTIAL). Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for EXECUTIVE ASSISTANT (CONFIDENTIAL) positions, which can be used as a reference in future career path planning. As an EXECUTIVE ASSISTANT (CONFIDENTIAL), it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary EXECUTIVE ASSISTANT (CONFIDENTIAL). You can explore the career advancement for an EXECUTIVE ASSISTANT (CONFIDENTIAL) below and select your interested title to get hiring information.